An invitation to exhibit at ITCA 2009
The 2009 ITCA European Conference and Trade Show will be held in Barcelona from 10th - 12th February. Please note the different days of the week - Now Tuesday, Wednesday and Thursday with the Mercury Awards ceremony being held at a dinner on the evening of Thursday 12th February.
VENUE : CCIB
Rambla Prim 1 - 17
08019 Barcelona
SPAIN
Availability is on a first-come-first-served basis. You can view the latest vacant units on a floorplan of the exhibition hall which is updated regularly, although this will always be slightly out of date because we are constantly taking reservations.
Please read the following information then contact ITCA to confirm that your choice of stand is still available. Use our reservation form to confirm your choice.
Information for Exhibitors
NEW for 2009 - STAND REGULATIONS
TRADESHOW GUIDELINES - Notes on stand design:
No stands will be allowed to have a wall or section over 2.5 Metres high on the border of the stand or within 2 metres of the edge of the stand. Any high wall that may be wanted can only be placed against the outside perimeter wall of the exhibition hall layout.
Detailed plans for all space only stands must be submitted by 14th November and approved by ITCA's contractors. Any stands not conforming will be altered on site and any costs for so doing will be charged to the defaulting exhibitor.
Stand building – the exhibition hall allows work to take place on stand building only between 8.00 am and 8.00 pm. No access will be allowed outside of these times. Please advise your stand builders and plan accordingly.
All stand builders/contractors must be informed that they must remove all waste created during both the construction and dismantling of the stand. Any waste found to be left behind by a contractor will be disposed of by ITCA’s contractors, on behalf of the offending exhibitor, who will be charged for its disposal.
CONSTRUCTION
Modular shell scheme 2.5 metres high in white lacquered aluminium construction.
Walls: 2.5m high in 1.0m and 0.5m wide modules in white finish.
Fascia: 25cm white fascia to each open side company name and stand number.
For space only stand a maximum height of 2.5 metres is allowed.
All other services and further information regarding construction contact CDU.
COMBINATION
Any number of adjoining units may be combined.
ITCA will contract with one company only for stand space. This means that one company name only will be listed on the stand (if relevant) and in all literature. However, if you have taken space equating to 18 sq.m. or over, two or more companies may be listed at a cost of £300 per additional company.
PAYMENT
Trade stands are not deemed to have been reserved until full payment has been received together with a correctly completed reservation form.
Upon receipt of your payment Association Services will issue a receipted invoice. Spanish IVA is being charged on all invoices and in some instances it is possible to claim back the IVA from the Spanish authorities. Information will be sent with your receipted invoice to assist you.
Full payment in Pounds Sterling free of ANY bank charges must be received within five days of booking.
In order to be absolutely fair to all parties, this condition will be strictly enforced. If in any doubt as to how to pay in full please consult your bank.
Bank transfers should be made to : ITCA, Natwest Bank, Godalming Branch, 77 High Street, Godalming, Surrey, GU7 1AR, England
Account Number : 72885521.
Sorting Code : 60-09-04
Swift Code : NWBKGB2L
Please quote your Company Name on all payments as a reference.
Cheques should be made payable to ITCA and must be drawn on a UK bank.
WATER
There are a few stands that are not able to have water and waste connected. Portable units are available, please check to avoid disappointment.
CLEANING
Contact CDU.
OCCUPATION
Access during build-up for exhibitors and contractors will only be allowed with the appropriate security passes. These passes will be issued prior to the event by the stand contractor.
BUILD-UP
Space only exhibitors
Sunday 8th February 08:00 - 20:00
Shell Scheme exhibitors
Monday 09th February 08:00 - 20:00
OPENING TIMES
Tuesday 10th February 11:00 - 17:30
Wednesday 11th February 09:30 - 17:30
Thursday 12th February 09:30 - 16:00
HALL CLOSURE On all except the final day the exhibition Hall will close at 18.30. Everyone must vacate the exhibition Hall by 18.30. No after hours parties on the stands will be allowed.
BREAKDOWN
Thursday 12th February 16:00 - 20:00
Friday 13th February 08:00 - 17:00
THE TRADE SHOW CONTRACTORS
CDU Contemporary Design Unit, Arlington Wharf, Arlington Square, London N1 7DR
Telephone: +44 (0) 207 226 2077
Fax: + 44 (0) 207 359 7032
e mail: ifca@cdu.co.uk
Web site: www.cdu.co.uk
PLEASE NOTE
The exhibitors may distribute samples, leaflets or any materials only from their contracted stand space. Noise must be restricted to acceptable levels so that other exhibitors are not inconvenienced. No animals or double storey stands are permissable.
HAWKERS
ITCA discourages people visiting the trade stands with the intention of selling to the exhibitors.
Should you encounter this problem please report to the registration desk.
STAND CATERING
Exhibitors requiring stand catering (coffee etc.) please contact CDU.
Please keep a copy of the reservations form for your records.